Are you searching for the best printer for small business ventures? You are not alone. There are 30 million small businesses in the United States employing more than half of the total workforce.
Small companies are also responsible for creating two out of every three new jobs that open up in the private sector.
You might take it for granted, but finding the best printer for small business is not that easy. There are quite a few things to consider, and it's easy to get confused.
Why You Need To Buy The Best Printer For Small Business Offices
We live in a world where e-mail makes things very convenient. What's more, there is a push for a paperless office for a variety of reasons. If you need a colleague to read your brief or to check your reports, you can just shoot them an e-mail, rather than print it all out and send it over to them.
For some, e-mail saves them money because they don't have to buy a printer and all of its consumables. It has a positive impact on the environment as well. You don't waste paper, which will probably end up in the trash anyway.
However, small businesses and startups need clients to pay the bills so that they can keep their doors open. You might be perfectly okay with having everything on your computer or the cloud, but some of your clients might want hard copies of quotes, contracts, and other vital documents.
More than that, the Young Entrepreneur Council recommends that businesses should have physical copies of some important documents such as insurance papers, design proofs, and expense receipts. It also makes sense to print out anything that is tax-related and posters that are legally required.
Best Printer For Small Business: What You Should Look For
There are two main types of printers right now: laser and inkjet. An inkjet printer uses ink while a laser printer uses toners. Inkjets are better for those who are printing images.
Inkjets are usually less expensive than laser printers. However, the ink cartridges they use might end up costing you more. Furthermore, you will need to use high-quality paper with an inkjet printer. The reason for this is that the printouts tend to be blurry when you use low-quality or rough paper.
Meanwhile, laser printers are more expensive up front, but you need to replace toner cartridges less often. What's more, laser usually prints faster than inkjets. They also don't have blurry images and text when you print it, regardless of the quality of paper you use.
If you're planning to print in color, you should know that laser printers are often offered only in black and white. There are colored laser printers available, but they cost significantly more than other options.
Color VS. Black And white
A business operating license gives you the right to operate your business within your town or city. Your local government will issue this permit if you live in the city, but if you live outside of the city limits, you should call your county’s government office to find out who will issue the permit.
Black and white printers will help you save in the long run. These devices only use one cartridge: black. It is also generally faster to print with monochrome printers than colored ones.
What's more, if you're looking for a better value for your money, then you should choose a black and white printer. Because it's more complex to print in color, you get fewer features with color printers compared to monochromatic ones at the same price.
Color printers also tend to be bigger than monochromatic devices in size. However, some businesses need to print in color. If that's the case, then you might be able to save more with an inkjet than a laser printer.
All-In-One Or Just The Printer?
AStart-ups and small businesses are better off buying an all-in-one printer because it can send faxes, scan images, and copy documents. Because you are essentially getting four office machines in one, you will save on both money and precious office space.
All-in-one printers are also faster than traditional copy machines or single-purpose printers. As such, it can help you become more productive.
However, all-in-one printers do come with one big drawback: bottlenecks. If you have a lot of employees sharing one machine, then you can expect that they will be waiting for their turn. If some have to send a fax, they will have to wait until the other finishes printing.
What's more, some printer models may not allow you to do two things at the same time. For instance, an incoming fax might be missed because somebody else is printing out a document.
Features That Are Nice To Have
With a good idea of the different kinds of printer out there, you should familiarize yourself with the various factors that can help you decide on one brand over another.
The first feature you might want to consider is whether or not the manufacturer offers automatic ink renewal.
You can choose to have the manufacturer send you replacements cartridges after a certain period. Not only will this save you money, but it also guarantees that you will never have to worry about running out of ink.
Another consideration is duplex printing. This feature allows you to print on both sides of the paper automatically. You can save paper without having to stand near the printer to turn the page over yourself.
Other features that you might like include voice compatibility, allowing you to print shopping lists and other stuff just by telling Amazon Alexa or Google Home to do so. You can also choose printers that connect to your Wi-Fi network so that you don't have to lay down cables.
How We Chose The Candidates For The Best Printer For Small Business Owners
ATo arrive at this list of contenders for the best printer for small business owners, we looked at the most highly-rated products on Amazon. We then selected different types of printers that would address various concerns and needs.
Pricing For The Best Printer For Small Business
If you want to buy the best printer for small business owners like you, then you should be prepared to spend anywhere from $$ to $$$$ upfront. The wide range in pricing is due to the different technologies and features that these devices offer.
The Best Printer For Small Business Ventures
If you are deciding on the best printer for small business, then this list is an excellent place to start. Here are the products you should consider.
CANON PIXMA iX6820 Wireless Inkjet Business Printer
- OS compatibility: Windows 8, Windows 8.1, Windows 7 , Windows 7 SP1, Windows Vista SP1, Vista SP2, Windows XP SP3 32 bit13; Mac compatibility: Mac OS X v10.6.8 v10.913
- Utilizes Air Print, Google Cloud Print and Pixma Printing Solutions (PPS)
- Fine print head technology (Full photolithography inkjet nozzle engineering)
- High performance 5 individual ink tank system. Auto sheet feeder 150 sheets
- 9600 x 2400 dots per inch maximum print resolution; Print resolution (up to): Black: 600 x 600 dots per inch, number of nozzles: Color: 4,096, black: 1,024, total: 5,120
Our first candidate for the best printer for small business ventures is the CANON PIXMA iX6820 Wireless Inkjet Business Printer. It has a maximum resolution of 9,600 by 2,400 dots per inch. If you need your document to wow your clients in full color, then this option is for you.
This device can handle just about any paper size, allowing you to print anything from business documents to mailers, spreadsheets, and presentation charts.
This inkjet printer uses five ink tanks, allowing you to save by just replacing the one that runs out. What's more, having specific colors in different containers allow for better image quality. However, what makes the CANON PIXMA iX6820 stand out is the value-added extras.
For instance, you can download Solution Templates that you can use to create your documents. These templates allow you to quickly create eye-catching collaterals without having to spend too much time on it.
Meanwhile, My Image Gaden software enables you to manage and use special filters. This software will also help organize your photos using facial recognition and calendar views, among other features.
What Are The Features You Need To Know?
First, this printer works at the speed of light. You can print out a four-by-six-inch photo in less than 40 seconds. It also uses very fine droplets of ink, giving you outstandingly detailed printouts. If you use genuine Canon photo papers, your pictures can last up to 300 years when stored in a photo album.
You can use a wired LAN connection so that you can get on the network using an Ethernet cable, or you can go wireless.
Any device in the house or office that is connected to the Wi-Fi will be able to use this printer. For instance, you can use the Canon Print App to print documents and photos from your mobile phone.
Aside from that, this printer is also compatible with AirPrint and Google Cloud Print. Lastly, if you want speedier data transfers, you can use the USB to hook the printer to your PC.
Reviews And Ratings
The CANON PIXMA iX6820 gets an average rating of 4.0 out of 5.0 stars from more than 600 reviewers on Amazon.
Verified buyers like how easy it is to use this printer. It is very flexible and you can use any paper size and type with it. They also love the wireless connection, allowing you to send a print job even from halfway across the room. A lot of people are also commenting positively on the high-resolution images.
However, there are some complaints. Some people report having problems with the black printing, where you will have to remove the print heads and put them back to correct it.
Others say that they have issues connecting the printer to their wireless networks. Some doubt the durability of this printer as they experience problems after a short period of using it.
For small businesses, however, the CANON PIXMA iX6820 is worth considering because of the features it offers at an attractive price point. This printer sells for anywhere from $$ to $$.
Brother HL-L8360CDW Business Color Laser Printer
- HIGH-QUALITY COLOR PRINTING: The Brother HLL8360CDW can print professional color documents at speeds of up to 33 ppm.
- EASY CONNECTIVITY: Connect via wireless or Gigabit Ethernet network interfaces or wireless print from your mobile device(1).
- AUTOMATIC DUPLEX PRINTING: The Brother Color Laser Printer features an automatic 2-sided printing feature that can help save money and time.
- DASH REPLENISHMENT ENABLED: Upon activation, Dash Replenishment measures the toner level and orders more from when it’s low. Standard Memory (MB): 512
- BROTHER GENUINE TONERS: TN431: TN431BK, TN431C, TN431Y, TN431M, TN433: TN433BK, TN433C, TN433Y, TN433M, TN436: TN436, TN436BK, TN436C, TN436Y, TN436M
The Brother HL-L8360CDW Business Color Laser Printer is excellent for small businesses that print a lot of documents.
The Brother HL-L8360CDW can print up to 33 pages per minute at maximum resolutions of up to 2,400 by 600 dots per inch. Additionally, this printer has a 2.7-inch touchscreen display that makes it easier for you to operate it.
If you use online services, you can print straight from the cloud. You can also restrict access to the printer and even stop people from color printing using the device's advanced security features.
With a toner that can print up to 6,500 pages, this printer can also work with your mobile devices using a variety of platforms such as AirPrint and Google Cloud Print. It also offers duplex printing and flexible paper handling.
Ratings And reviews
The Brother HL-L8360CDW gets an average rating of 4.0 out of 5.0 stars on Amazon. People like how easy it is to use this printer and the excellent color reproduction and photo quality.
There are those who come from using an inkjet printer, and they say that they are never going back to that after using this printer. Some reviewers attest to how cost-efficient this printer is, even with the high price you pay upfront. Prices for the Brother HL-L8360CDW range from $300 to $400.
However, some people complain that this printer has problems printing an envelope. Others report that it might not work correctly when you use certain file types, such as Microsoft Publisher documents.
Epson Expression ET-3700 EcoTank All-in-One Supertank Printer
- Epson strongly recommends the use of Genuine Epson inks for a quality printing experience. Non Epson inks and inks not formulated for your specific printer may cause damage that is not covered by the Epson warranty.
- Cartridge-free printing - comes with up to 2 years of ink in the box (1).
- Includes enough ink to Print up to 14, 000 pages black/11, 200 color (2) - equivalent to about 30 ink cartridge sets (3).
- Save up to 80 percent on ink with low-cost Replacement bottles (4) - Plus easy-to-fill, supersized ink tanks.
- Load paper less often - 150-sheet paper capacity.
The Epson Expression ET-3700 EcoTank All-in-One Supertank Printer can take the place of three of your devices: your old printer, copier, and scanner.
This wireless device uses large ink tanks instead of cartridges. Your purchase will include two years worth of ink that is enough to print a maximum of 11,200 color pages or the equivalent of around 30 ink cartridge sets.
This printer can hold up to 150 sheets of paper. It has a 2.4-inch color LCD screen that you can use to preview, edit, or print photos. That is perfect when you don't have your laptop with you.
You can even print directly from your mobile devices. Furthermore, this printer is fast, allowing you to print out 15 pages per minute for black and white and up to 8 pages per minute for color documents. Maximum print resolution is at 4,800 by 1,200 dots per inch.
As mentioned before, this device also acts as a color flatbed scanner that uses an optical resolution of 2,400 dots per inch. It can connect to your Wi-Fi network, or via a USB or Ethernet cable. It can also handle different paper sizes from 3.5 by 5.0 inches to A4, A6, or legal, among others.
Ratings and reviews
The Epson Expression ET-3700 gets an average rating of 4.1 out of 5.0 stars on Amazon. People like the cartridge-free experience that they are getting from this printer. You save from less expensive ink bottles.
Others like more than just the printer, reporting that they can scan documents into PDFs and then send them to other people via e-mail.
However, some users did not like the fact that they run into problems with this printer after only a short amount of time. Some of these issues may be resolved by using the power cleaning feature, but this uses a lot of the ink.
Meanwhile, some reviewers warn interested buyers that the Epson Expression ET-3700 might have problems when you are printing via a wireless connection.
Prices for this printer range from $300 to $400. Could this be the best printer for small business owners like you?
Brother HL-L2300D Laser Printer
- Prints up To 27 ppm, automatic duplex printing
- 250 Sheet Capacity Paper Tray. A4 2-sided print speed-13. A4 standard print speed-26. Automatic 2 sided print. Recommended monthly volume-250 to 2,000 pages
- Windows 10 Compatibility: If you upgrade from Windows 7 or Windows 8.1 to Windows 10, some features of the installed drivers and software may not work correctly. Please uninstall all drivers and software in Windows 7 or Windows 8.1 before upgrading to Windows 10
- 1 year limited warranty with free phone support for the life of your machine
- This machine uses a USB connection ensuring your office runs smoothly with no complications. High Speed USB 2.0 Interface. Does not come with USB cable. Maximum Monthly Duty Cycle: 10,000 pages. Output Paper Capacity (sheets):100
The Brother HL-L2300D is a monochrome laser printer that can print up to 27 pages per minute and can automatically use both sides of the paper. It has a 250-sheet paper tray.
Furthermore, printouts have a maximum resolution of up to 2,400 by 600 dots per inch.
Among the notable features of this device is that it is compact, with dimensions measuring 14.0 by 14.2 by 7.2 inches. Plus, it is pretty affordable, with prices ranging from $95 to $105. However, you will need to position it near your computer as it can only connect via USB.
The Brother HL-L2300D gets an average rating of 4.1 out of 5.0 stars from more than 1,800 reviewers on Amazon.
There are some complaints about this printer, the most curious of which comes from a reviewer who claims that the printer caught fire. Others say that the device stops working after a few pages, but works fine after a toner count reset.
Canon PIXMA Pro-100
- 8 Dye based inks for amazing gradients and color, 3 of which are dedicated grayscale inks for beautiful black & white prints
- The Optimum Image Generating System reproduces colors as you intend them by logically selecting the optimum ink combination and placement. Output tray capacity auto sheet feeder: 150 sheets of plain paper; 20 sheets photo paper (4x6); 10 sheets (letter/8x10); 1 sheet (A3+). Manual feeder: 1 sheet of photo paper (all sizes)
- Compatible with individual CLI 42 ink tanks (Black, gray, light gray, cyan, photo cyan, magenta, photo magenta, yellow). Save even more on value packs. Only replace the inks that run out
- 4800 x 2400 dots per inch with fine technology for incredible detail. Print your vision up to 13 inches x 19 inches: Print professional quality photos on various media up to 13 inches x 19 inches
- Weight: 43.2 in bullet point. Number of nozzles: 6,144. Number of nozzles: 768 per color 6144 total
If your startup or small business relies on images and graphics to get your points across, then the Canon PIXMA Pro-100 might be your best bet.
The PIXMA Pro-100 can print professional-quality photographs on paper sizes up to 13.0 by 19.0 inches. It uses the company's full-photolithography inkjet nozzle engineering technology to give you print resolutions of up to 4,800 by 2,400 dots per inch.
While it excels in color printing, you can also get true black and white prints. It has three monochrome inks: black, light gray, and gray.
You can feed it different kinds of media, using the rear tray for most papers, while you can feed thicker papers manually. It can even print on DVD, CD, and Blu-ray discs and jackets.
This printer has a built-in Wi-Fi antenna and connects to your network, thereby enabling you to put the PIXMA Pro-100 anywhere you want. This feature allows you to print from multiple computers as well. There is also an Ethernet port if you prefer wired connections.
If you have a camera that supports the company's PictBridge connection, you do not even have to fire up your computer. You can print straight from your camera, tablet, smartphone, or any other compatible mobile device.
Ratings and reviews
The Canon PIXMA Pro-100 gets an average rating of 4.1 out of 5.0 stars from more than 1,000 verified buyers on Amazon. People like the quality of the prints that they get from the PIXMA Pro-100. They also love the eight ink cartridges that it uses because it delivers top-notch color accuracy.
However, some users complain about the lengthy setup time, but this process includes downloading and installing the software. Others warn interested buyers that this device might not last a long time. Some reviewers also report that it spends too much time on cleaning cycles.
Nevertheless, a majority of users like the value they get for their money with the PIXMA Pro-100. For prices ranging from $300 to $400, you can have a professional quality printer that gives your artworks and photographs the treatment they deserve.
Get the Best Printer for Small Business and Grow Your Bottom Line
The best printer for small business can help you present a more professional image to customers and clients. The good news is that you can choose one that is perfect for your organization's needs.
Our list includes the printers that allow you to save on ink cartridges, to print in color, and to have excellent print quality -- if that's what you need.
We also have a budget option in the Brother HL-L2300D Laser Printer. This one might be the best printer for small business owners that don't have much money to spend. It proves that you don't need to spend a lot on a good quality printer for your home office or startup.
Have you decided on the best printer for your small business? Which one is it? Tell us about it in the comments!
Featured Image via Unsplash
Last update on 2021-04-17 at 15:47 / Affiliate links / Images from Amazon Product Advertising API